Data Policy - Pabna Medical College Journal

Preparation and submission of Manuscript: Before submission, the authors are requested to strictly follow the guide lines below for submission of manuscript. Manuscripts prepared following the Uniform Requirements for manuscripts submitted to biomedical Journals is acceptable to this journal for publishing. Authors are advised to visit the web site www.pmjpmc.com for this purpose. In addition, authors are requested to watch the format and style of the article published in this journal. The following documents with manuscripts are to be submitted for publication. A covering letter addressed to the Editor of the journal. A Title page. Abstract and key words in the first page followed by the text, prepared in the format of IMRAD. Authors must submit 2 hard copies of all documents and one copy in electronic form preferably written in a CD with adequate labeling. As an alternative option, submission through email with file attachment of all documents is welcome.

Covering letter:

All authors must sign after seeing the manuscript with the statement that they are the only author.The corresponding author should mention the contribution of each author to the work. It should contain a declaration that this manuscript has not been submitted elsewhere or not under consideration in any journal.It should clearly indicate the publication type (Original/Review/ case report/letter etc.) Authors are requested to submit new and revised manuscript and correspondence to: Editor Pabna Medical College Journal Email: pmj12345@gmail.com, Phone no: +880 17171033773, +8801711581685

Title page:

It should contain title of the article followed by Name and affiliation of each byline author, the center/centers to which the work is attributed, name, address, telephone number, email address of corresponding author, declaration of conflict of interest, disclaim if any, disclosure for financial or other support, number of tables, number of figures given and a short running title and lastly word count of abstract.

Manuscript Organization:

It should be typeddouble spaced throughout with Justified and 2.5 cm margins. Font type is Times New Roman with size 12andprinted on a good quality A4 size weight 80 gm of paper on one side. Manuscript should have uniform style, correct journal format, carefully proofread for grammar, spelling and punctuation.

Manuscript format:

In general, original article should be divided into following sections: Title page, Abstract,Text, Acknowledgement, References. At the end, Tables with titles and foot notes, alternatively graph with title and Illustrations with legends. Each of the sections is to start on a separate page. Pages should be numbered consecutively beginning from the abstract.

Abstract page:

It should start with appropriate title of the article and structured with headings (Background, Objectives, Methods with statistical analysis, Result& Conclusion. Authors name should not be given at this page.It should be preferably within about 250 words. Avoid abbreviations in the title and abstract except standard abbreviation. A non structured abstract is suggested for review article and case report. It should be followed by3 to 5 Key words.

Text:

Text should be arranged into following sections: Introduction, Methods, Results, Discussions, Acknowledgement, References.

Introduction: It will include statement of the problem with a short discussion of its importance and significance, review of the literature related to the problem with pertinent reference and lastly Objectives/ hypothesis/ benefits expected stated in 1-2 paragraph.

Methods: In this section study type, place and time, description of study subjects and grouping, sampling, selection criteria, approval of the study involving human subjects by ethical review committee and description of the ethical aspects in such study, description of study variable, description of procedure, methods, apparatus, drugs or chemicals as applicable should be given. Description of statistical procedure with enough detail to enable a knowledgeable reader with access to the original data to verify the reported results should be provided. For animal experimental study, animal ethical aspects should also be mentioned.

Results: Present result in logical sequence in text, table and illustration with most important finding first. Describe without comment, restrict number of table and figure needed to support assessment of paper. Do not duplicate data in table and figure.

Discussion: In this section, describe only the key findings and their comparison to other researchers, their interpretetion, probable explanation from literature if relevant and the message of the study.

Table: Simple self explanatory with brief title, not duplicate in text. Each table should be numbered in Romans and printed in separate page. Do not use internal horizontal and vertical rules. Uses of many tables are not encouraged. It should be mentioned in result section.

Illustration: All illustrations must be numbered consecutively in Arabic numerals as they appear in the text. Submit Print photograph of each illustration along with its electronic file. Figure number, title of manuscript, name of the corresponding author and arrow indicating top should be written on a sticky label affixed on the back of each photograph. Scanned picture, graph, chart with title and figure number should be printed on separate page and its original data presentation file should be inserted in the CD along with text.

Legend: Must be typed in a separate sheet of paper. Photomicrograph should indicate the magnification, internal scale and the method of staining. All drugs should be mentioned in their generic form. The commercial name may be used in parenthesis.

Acknowledgement: Individuals, institution, sponsor, organization or bodies can be acknowledged in the article for their contribution or financial or any form of assistance to the work.

References: For reference, use author number style (Vancouver) which is based on an ANSI standard adapted by the National Library of Medicine (NLM). References should be numbered consecutively in the order in which they are first mentioned in the text. Identify references in the text, tables and legends by Arabic numerals in superscript. All citations to electronic references should be presented in numbered references following the text. The titles of the journals should be abbreviated according to the style used in Index Medicus. Write names all authors of the article. The reference list is not usually checked by the editorial staff or reviewer. It is the total responsibility of author to provide accurate information.

Examples:

Standard journal article:

Khalil M,Chowdhury MAI, Rahman H, Mannan S, Sultana SZ, Rahman MM et.al. Splenic Mass and its relation to age, sex and height of the individual in Bangladeshi Peoples. J Bangladesh SocPhysiol

2008;3(1):71-78.

Journal article with organization as author:

Name of organization full stop title of the article full stop abbreviated journal title coma year and month of publication semicolon volume colon page number.

American diabetes Association.diabetesupdate. Nursing, 2003 Nov; Suppl: 19-20.

Journal article with multiple organization as author:

Name of the Ist organization semicolon Name of the 2nd organization semicolon Name of the 3rd organization full stop title of the article full stop abbreviated journal title full stop year and month of publication semicolon volume colon page number.

American Dietetic association; Dietitians of Canada. Position of Dietetic association and Dietitians of Canada: nutrition and women!s health. J Am Diet Assoc.2004 jun;104(6):984-1001.

Journal article with Governmental body as author: Name of the bodies with intervening semicolon

end with full stop topic colon title of article full

stop Abbreviated journal title full stop year and month of publication semicolon volume colon page number.

National Institute on Drug Abuse (US); Caribbean Epidemiology Centre; Pan American Health Organization; World Health Organization. Building a collaborative research agenda: drug abuse and HIV/AIDS in the Caribbean 2002-2004. West Indian Med J.2004 Nov; 53 Suppl 4:1-78

Standard book with initials for authors:

Name of the authors full stop title of the book full stop edition full stop place of publication colon name of publisher semicolon copy right year full stop page number p full stop

Eyre HJ,LangeDP,MorrisLB.Informed decisions: the complete book of cancer diagnosis,treatment and recovery.2nd ed. Atlanta: American Cancer Society; 2002.768p.

Contributed chapter of a book:

Name of the authors of chapter full stop title of the chapter full stop In colon name of editors/editor coma editors/ edito full stop title of the book full stop place of publication colon name of publisher semicolon copy right year full stop page ranges.

Rojko JL, Hardy WD. Feline lukemia virus and other retroviruses. In:SherdingRG,editor.Thecat: diseases and clinical management.New York: Churchill Livingstone;1989.p.229-332.

Conference Proceedings:

Pacak K, Aguilera G, Sabban, E, Kvetnansky R, editors. Stress: current neuroendocrine and genetic approaches. 8th symposium on Catecholamines and Other Neurotransmitters in Stress: 2003 Jun

28-July 3; SmoleniceCastle(place of conference), Slovakia. New York(place of publication): New York Academy of Sciences(publisher); 2004 Jun.

590 p.

Scientific and Technical Reports:

Page E, Harney JM. Health hazard evaluation report. Cincinnati(OH)(Place of publication: Natonal Institute for Occupational Safety and Health (US)(Publisher); 2001 Feb.24 p(Total number of pages). Report No.: HETA2000-

0139-2824

Dissertation &Thesis:

Entire Reference

Kempner JL. Aching heads,making medicine: gender and legitimacy in headache [dissertation]. [Philadelphia]: University of Pennsylvania;

2004.271p.

Alam M. Study of Heart Rate Variability in Adolescent Athletes[M Phil thesis].[Dhaka]: Bangabandhu Sheikh Mujib Medical University;

2008. 178p.

Part of Dissertation &Thesis:

Mackowski MP. Human factors: aerospace medicine and the origins of manned space flight in

the United States[dissertation].[Tempe(AZ)]: Arizona State University;2002 May.Part 2,Space medicine;p.188-377.

Alam M. Heart Rate Variability in Adolescent Athletes[M Phil thesis].Dhaka(Bangladesh): Bangabandhu Sheikh Mujib Medical University;

2008 July.Appendix(Name of the part) 4(Number of the part),Classification of Physical Activity Intensity(Title of the part). p.7(Location of the part).

Standard journal article on the Internet:

Kaul S, Diamond GA. Good enough: a primer on the analysis and interpretation of noninferiority- trials. Ann Intern Med [Internet]. 2006Jul4 [cited

2007 Jan 4];145(1):662-9.Available from::http://

www.annals.org/cgi/reprint/145/1/62.pdf

Journal article on the Internet with organization

(s) as author:

National Osteoporosis Foundation of South Africa. Use of generic alendronate in treatment of osteroporosis. S Afr Med J [Internet].2006

Aug[cited 2007 Jan 9];9(8):696-7. Available from:

http://blues.sabinet.co.za/WebZ/Authorize?

Journal article on the Internet with governmental body as author:

Centers for Disease Control and Prevention(US), National center for HIV/AIDS,Hepatitis,STD, and TB Prevention and control of tuberculosis in correctional and detention facilities: recommen- dations from CDC. Endorsed by the Advisory Council for the elimination of tuberculosis, the national Commission of Correctional Health Care and the American correctional Association. MMWR R Rep[Internet].2006Jul7[cited2007Jan

9];55(RR-9):1-44.Availablefrom:http://www.cdc.g ov/mmwr/preview/mmwrhtml/rr5509al.htm

Journal article on the Internet with no author: Prevention strategies for asthma-secondary prevention.CMAJ[Internet].2005 Sept[cited 2007

Jan 5];173(6Suppl):S25-7.Available from:http//:

www. cmaj.ca/cgi/ content/full/173 6_suppl/S25

Journal article on the Internet without standard volume, issue or article number:

Jacobs JL, Lee MT, Lindberg M, Kamin C. Problem based learning,multimedia paucity of behavioral issue learning.MedEduc Online[Internet].2005 [cited 2005]: [5p].Available from:http: //www. med-ed-online.org/pdf/10000006.pdf

The Editors reserves the customary right to style and if necessary shortens the material accepted for publication and to determine the priority and time of publication. Editor assumes that work based on honest observations. It is not a task of the editor to investigate scientific fraud paper.

E-mail: atlincoln71@gmail.com

For Subscription: Annual subscription for Institution : Taka 300.00, Individuals : Taka 200.00, Senior faculty : Taka 200.00, Junior faculty : Taka 100.00, Overseas patrons : US$ 20.00. Send subscription to: The Editor, PMJ E-mail: amsshasan@gmail.com

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

· full name

· email address

· affiliation (department, and institution)

· country of residence

Optionally, the user can provide:

· salutation

· associated URL

· phone number

· reviewing interests

· mailing address

· ORCiD

· Google Scholar

· profile picture

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names,

affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

2. When registering as an author and submitting an article or book

2.1 what data we collect

· When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.

· As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’ ‘Competing’ ‘interests’,

‘Acknowledgements’.

2.2 why we collect the data

· Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.

· Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

· We do not share your personal information with third parties, other than as part of providing the publishing service.

· As a registered author in the system you may be contacted by the journal editor to submit another article.

· Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.

· Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.

· Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).

· Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.

· For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

· We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.

· Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

· You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress. com and we will follow up with your request as soon as possible.

· To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be

removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

· To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.

· Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.

· On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

· The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.

· If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

· This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.

· The data will only be used in connection with that journal or press.

· Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.

· For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

· If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.

· If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

· Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.

· The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

· Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

· Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

· The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.

· Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.